Stock allocation

Pre-Allocated

Pre-Allocated implies that the stock is self managed. After booking, we post the invoice after the customer has started travel. Booking status is not applicable as the stock is self managed and has already been reserved by the system.

Expected posting date of invoice	After customer has started travel
Booking status	Not applicable

On-Demand

On-Demand implies that the stock must be acquired from an external supplier. After booking, we can post the invoice as soon as we confirm reservation with supplier and send the reservation details to the customer. Booking status helps us keep track of this process.

Expected posting date of invoice	After confirming reservation from supplier
Booking status	Not reserved: The default status after booking is created Reserved: After booking is made with supplier Cancelled: Booking is cancelled after it was made

Postpaid supplier workflow:

• Customer places booking
• Customer makes payment
• After payment, the booking can be found in the admin panel, under Bookings > On-Demand
• Admin sees that there is a new On-Demand booking with "Not reserved" status
• Admin makes external reservations and attaches purchase order with "expected posting date" matching the travel start date
• Admin generates vouchers and emails it to customer
• Admin posts the invoice
• At the travel start date, the purchase order can be found in the admin panel, under Expenses > Purchase Orders
• Admin sees that there is a purchase order with "Draft" status that has reached the "expected posting date"
• Admin verifies that the stock has been received by the customer
• Admin posts the purchase order
• Admin creates payment voucher and pays the supplier